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Privacy Policy

ABOUT CERTIS

CERTIS – Controlo e Certificação, Lda. is a Control and Certification Body recognized by the Competent Authority of the Member State Portugal and accredited since 2010, by the Accreditation Entity, Instituto Português de Acreditação (IPAC) for Product Certification according to the NP EN ISO/IEC 17065 Standard and since 2011 for Management Systems – Forest Management Certification by the NP EN ISO/IEC 17021-1 Standard. It provides services that allow the control of the production of agricultural, forestry, and food products, among others, particularly those that benefit from the use of a designation of origin, geographical indication, or specificity certification, or that are based on other normative references. CERTIS is also a recognized training entity by the General Directorate for Employment and Labor Relations (DGERT).

 

PERSONAL DATA

CERTIS is committed to protecting all personal data entrusted to it, with the protection of the privacy of such data being one of its priorities, and for this reason, all personal information is processed and protected in accordance with the applicable law (EU Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016). This policy concerns the privacy practices of the portals and online sites owned and/or managed by CERTIS.

Any personal data you provide to us will be treated with the guarantees of security and confidentiality required by the legal framework concerning the protection of personal data. Access to and use of the sites under the responsibility of CERTIS should be free for the user, with CERTIS assuming that the user has read, understood and accepted the Terms and Conditions of their use.

 

PRIVACY

CERTIS respects your right to privacy and does not collect any personal information about you on this site without your request or explicit consent.

 

DATA CONTROLLER
CERTIS, as the data controller:

  • Ensures that the processing of your personal data is carried out only within the scope of the purposes for which they were collected or for compatible purposes;
  • Collects, uses and retains only the minimum, necessary and sufficient personal data for the purpose in question;
  • Processes personal data for legally provided purposes or for the provision of online services at your request.

 

TYPES OF PERSONAL DATA

The personal data subject to processing by CERTIS are of various natures, given the services provided on the electronic platforms under its management, and may be collected, with your prior authorization, the following data:

  • Name;
  • Date of birth;
  • Fiscal identification number;
  • Civil identification number;
  • Social security number;
  • Identification document number;
  • Address;
  • Mobile phone number and email address;
  • or other personal or business data that appear directly in forms/requests.

 

PURPOSE OF PERSONAL DATA

The collection and processing of your data by CERTIS aim to:

  • Recruitment;
  • Contract execution;
  • Compliance with legal obligations;
  • Safety, hygiene and health at work;
  • Internal and business management, including marketing.

CERTIS may share personal data with Public Entities, in compliance with applicable legislation, and also with its service providers and business partners, guaranteeing the privacy of such data in accordance with this policy.

 

LEGITIMACY FOR THE PROCESSING OF YOUR DATA

Your data will only be used if:

  • You have given your consent through signing or accepting an online or paper form;
  • The data was necessary for compliance with legal and contractual obligations;
  • The data is necessary to comply with a contractual or legal obligation to which CERTIS is subject, such as disclosure to the Tax Authority, Social Security, Insurers, IFAP, IPAC, DGADR, ASAE or others;
  • The data was necessary to pursue CERTIS’s legitimate interests, while safeguarding the interests or rights, freedoms, and guarantees of the data subjects.

 

PERSONAL DATA SECURITY

In the pursuit of its activities, CERTIS uses a set of technologies and security procedures appropriate to the protection of your personal data, protecting against unauthorized access and disclosure, adopting physical security measures, including controlling employee, collaborator, and visitor access to the headquarters premises, and logical security measures regarding access to computer systems, with all requests made on our websites being secure. Any information entered on our websites (while using the secure server) is encrypted before being transmitted.

 

ACCESS AND CONTROL OF PERSONAL DATA BY DATA SUBJECTS

At any time and through the data protection officer, you can request:

  • Access to your personal data;
  • Correction of your personal information;
  • Objection, erasure, or limitation of the processing of your personal data;
  • Portability of the personal data previously provided.

If the use of your personal data is based on consent, you have the right to withdraw it, without compromising the validity of the data processing carried out until that moment, provided that CERTIS’ legal obligations regarding compliance and contract execution are guaranteed.

 

PERSONAL DATA ARCHIVING

Your personal data is kept by CERTIS for the period strictly necessary for processing, in accordance with the respective purpose.

 

COOKIES

CERTIS uses cookies on its websites that allow for improving the performance and browsing experience of its users, increasing response speed and efficiency on one hand, and eliminating the need to repeatedly enter the same information on the other.

Cookies are small information files stored on your computer, tablet, phone, or other internet-accessible device through the browser. The information retained by cookies is resent to the site’s server whenever the browser opens one of its pages.

Cookies help to determine the usefulness, interest, and uses of a site, allowing for faster and more efficient browsing. They avoid the repeated introduction of the same information, retaining only information related to your preferences, not including your personal data.

The cookies used on CERTIS’ websites are:

  • Persistent, cookies that are stored at the browser level on your access devices (PC, mobile, and tablet) and used whenever you make a new visit to one of our websites. They are usually used to direct navigation to the user’s interests, allowing us to provide a more personalized service;
  • Session, temporary cookies that remain in your browser’s cookie file until you leave the website.

 

DISCLAIMER OF LIABILITY

CERTIS cannot be held liable for any damages or losses in civil liability arising from the correct or incorrect use of its websites and respective contents by the user, or from third-party access to the user’s computer and computer system.

 

PRIVACY POLICY CHANGE
These Terms and Conditions, which you should read carefully, may be changed, with changes taking effect from the date of their posting on this site, with explicit reference to the update date.

 

APPLICABLE LAW AND JURISDICTION

These Terms and Conditions are governed and interpreted in accordance with Portuguese law. The Évora Court is competent, with the exclusion of any other, to settle any conflicts arising from the interpretation and application of these Terms and Conditions for the use of this site (www.certis.pt).

 

The Data Protection Officer

The DPO (Data Protection Officer) has been appointed by CERTIS is the Head of the Quality Department, who can be contacted through the email address certis@certis.pt or by registered mail with return receipt to Rua Diana de Liz – Horta do Bispo, Apartado 320 | 7006 – 804 Évora.

 

Last update of the privacy policy: March 29, 2019.